A Few Facts & Figures About BSS

Lucia Llano

Lucia Llano,
Associate, Student Recruiting
416-483-4325, ext. 1220
studentrecruiting@bss.on.ca

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Careers at The Bishop Strachan School

Everything we do at BSS is in support of girls’ learning. We empower our students to become confident and compassionate women, tomorrow’s transformational leaders. This happens because our faculty and staff are the very best at what they do, and are inspired to contribute in meaningful ways to our Culture of Powerful Learning.

Meet a few BSS employees and their experience on campus.

Opportunities

Internationally acclaimed for its unique environment and expertise in the particular learning needs of girls, The Bishop Strachan School (BSS) has built a reputation over its long history as an undisputed leader in education. Offering a challenging, lively and creative atmosphere, a roster of uniquely qualified faculty and staff, and an inspiring campus featuring a spectacular science and arts wing, BSS inspires each student to find her passion, pursue her dreams and reach her potential through a rigorous academic program.

Helping students become smart, independent, compassionate young women, BSS provides the tools, technology and innovation required to thrive in post-secondary pursuits and beyond. Our unique whole girl approach, commitment to excellence and embodiment of strong values create a profound and powerful learning environment within a supportive, engaged community.

To support our mission of providing our students with the best educational experience, we strive for excellence in every facet of the organization – including providing a stimulating, creative and lively work environment that attracts the best staff and faculty. We are seeking the right candidate to fill the position:

Executive Director, Enrolment

Reports to: Head of School

Direct Reports:

  • Student Recruiting Associates (3)
  • Enrolment Management Outreach Specialist
  • Administrative Assistant, Student Recruiting

Summary of Position

The Executive Director, Enrolment is responsible for creating an innovative student recruiting and retention strategy for day (JK–12) and boarding (8-12) students on a local, national and international level that complements the school’s Vision, Mission and Values and the Strategic Directions of the school. The Executive Director, Enrolment meets regularly with the Head of School, the Senior Leadership Team and other staff as part of the overall strategic visioning for the school.

The Executive Director, Enrolment leads and manages a dynamic team through the student recruitment and enrolment management process to meet the overall enrolment strategy. Thoroughly conversant with and knowledgeable about independent education, the Executive Director, Enrolment has strong people and presentation skills together with a track record of leading and motivating teams.

The Executive Director, Enrolment operates on both a strategic and operational level and is adept with data management and analysis as part of her/his overall technical expertise and is abreast of contemporary research on local, national and international enrolment trends. While possessing a warm and engaging manner, the Executive Director, Enrolment acts as an ambassador for the school, has a passion for student recruiting and retention work and an abiding belief that Girls Can Do Anything.

Specific Accountabilities

Strategic

  • Creates an overall visionary and innovative contemporary enrolment strategy, with input from the Senior Leadership Team, that identifies how to attract students that align with our Vision, Mission, Signature of a BSS Girl attributes and our prospective markets, with a commitment to diversity, equity and inclusion
  • In concert with this enrolment strategy, develop a broad set of approaches to attract a variety of families and prospective students for outreach
  • Organizes, promotes and administers the school’s Financial Assistance Program to align with the school’s Mission, Vision and Strategic Directions, in conjunction with the Assistant Head, Finance and Facilities and the Head of School; and, working with the Executive Director, Advancement, in a manner that matches the spirit and intentions of any donor funds connected to the Program
  • Ensures enrolment data management plan is identified, based on the enrolment strategy above, understanding what data should be gathered, reported and analyzed on an on-going basis
  • Animates and communicates the enrolment strategy to internal departments so they understand and embrace the approach
  • Works collaboratively with the school Principals with respect to recruitment and retention plans, strategies and decisions, through regular meetings and shared planning
  • Scrutinizes local, national and international geographical areas as possible new markets to attract high quality students
  • Identifies strategic opportunities for innovation. This includes analyzing data, research, trends and education disruptions, searching for new opportunities that can potentially build upon the school’s brand
  • Possesses a deep understanding and commitment to our school approach to learning and can share this effectively and dynamically

Department Leadership

  • Leads, manages, inspires and mentors a flexible team, while working closely with the Dean of Boarding, and the faculty and staff who play an important role in the recruiting process
  • Manages and oversees all enrolment operations, including demographic and market research, communication plans and delivery, recruitment fairs, interview and selection processes, and data management prior to, during and following the recruitment cycle
  • Ensures the team regularly communicates and collaborates with departments on the status of student applications
  • Ensures the team has an exceptional customer service approach to all families
  • Monitors and measures the effectiveness of the enrolment department, recommends and implements program improvements based on findings
  • Continually innovates the admission process, including interview and selection procedures and student assessments
  • Oversees passionate and successful student ambassador and parent volunteer programs to support the goals of the enrolment strategy
  • Ensures the school’s Vision, Mission and Values are championed in the recruiting messages
  • Ensures that direct reports regularly complete summative evaluations, recommendations and statistical reports during the recruiting cycle
  • Implements an effective communication plan with the Enrolment team to ensure parents are informed and engaged in our community
  • Oversees the creation and updating of all Enrolment related publications and website pages

School-wide Collaboration

  • Liaises with the Communications and Marketing team to clearly identify the exceptional qualities of a BSS education, collectively works to communicate through face-to-face, print, and digital formats to prospective families; and effectively ensures all team members are authentic advocates of the school
  • Works with the Assistant Head, Finance and Facilities to establish yearly enrolment targets and address student fee-related issues
  • Liaises closely with the Advancement Department and Student Services as a resource and advisor for Enrolment
  • Collaborates with Junior/Middle/Senior School Principals and Advancement to ensure supported, comfortable and mindful transitions of families from Recruitment to Enrolment to becoming an active part of the BSS community

Leadership

  • Becomes part of the school by actively participating in events, working with teachers to see what works well, and getting to know our students
  • Values and engages in professional learning personally while encouraging the department to do so as well
  • Commits to the Staff Growth and Evaluation Process and has the skills and expertise to mentor and inspire others
  • Models professionalism at all times
  • Other related responsibilities as assigned

Skills, Experience and Attributes

  • Demonstrated understanding of the enrolment management process and several years’ recruiting experience
  • Passion for and commitment to girls’ education
  • Ability to create a strategic plan and communicate it effectively
  • Strong data management and analytical skills – ability to understand what data needs to be collected and how to analyze data
  • Demonstrated understanding of diversity and the importance of an inclusive community within a global perspective, including the ability to interact with a wide variety of cultures
  • Awareness of local, national and international student recruiting practices and the ability to recognize and analyze market trends affecting student recruiting, e.g., economic climate and demographic issues
  • Proven record of outstanding achievement in a leadership role
  • Willingness and enthusiasm for purposeful travel overseas
  • Strong understanding of the processes of teaching and learning within the framework of contemporary skills and technologies
  • Highly engaging and visible style in dealing with faculty, staff, students, parents and alumnae to ensure outstanding rapport with the community
  • Evidence of past success in team building and the development of positive and collaborative working relationships
  • Highly developed interpersonal and communication skills and the ability to encourage others to develop their own capabilities in these areas
  • Understanding and experience in contemporary inquiry-based learning and a demonstrated commitment to girls’ education and an appreciation for, and understanding of. the developmental needs of girls
  • Superior organizational skills with the ability to prioritize, multi-task and problem-solve in a fast-paced environment
  • Competence in effective use of technology including databases, e.g. Blackbaud, Education Edge and Excel
  • Sense of humour and perspective

Interested applicants should forward a cover letter and resume to Human Resources at The Bishop Strachan School by email to careers@bss.on.ca indicating Executive Director Enrolment in the subject line. 

We thank all candidates in advance. We will, however, contact only those selected for an interview. We believe that diversity in our School fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

Internationally acclaimed for its unique environment and expertise in the particular learning needs of girls, The Bishop Strachan School (BSS) has built a reputation over its long history as an undisputed leader in education. Offering a challenging, lively and creative atmosphere, a roster of uniquely qualified faculty and staff, and an inspiring campus featuring a spectacular science and arts wing, BSS inspires each student to find her passion, pursue her dreams and reach her potential through a rigorous academic program.

Helping students become smart, independent, compassionate young women, BSS provides the tools, technology and innovation required to thrive in post-secondary pursuits and beyond. Our unique whole girl approach, commitment to excellence and embodiment of strong values create a profound and powerful learning environment within a supportive, engaged community.

To support our mission of providing our students with the best educational experience, we strive for excellence in every facet of the organization – including providing a stimulating, creative and lively work environment that attracts the best staff and faculty. We are seeking the right candidate to fill the position of:

Gift & Database Administrator

Summary of Position

The Gift & Database Administrator in Advancement supports the Manager, Advancement Services in the accuracy and efficiency of gift processing, financials and acknowledgements in Raiser’s Edge (RE). The Gift & Database Administrator in Advancement works in a procedural, consensus-building manner with the BSS community in keeping with the school’s vision, mission and values.

Specific Accountabilities

  • Enters gifts through batches including cash, cheques and online deposits for pledges, pledge payments, matching of gifts, stock donations and third party donations
  • Processes staff payroll deductions
  • Handles daily banking activities including US currency
  • Prepares tax receipts according to CRA regulations
  • Creates and distributes acknowledgement letters and pledge reminders using Raiser’s Edge Mail Merge and the Pledge Renewal System
  • Prepares CKM reports and various financial reports on a monthly basis
  • Reconciles bank deposits with gift data in Raiser’s Edge data
  • Commits to the Staff Growth and Evaluation Process
  • Other related responsibilities as assigned

Skills, Experience and Attributes

  • Minimum 2 years’ experience in a relational database environment, Raiser’s Edge experience is required
  • Familiarity with the Volunteer and Prospect Modules in RE a plus
  • Demonstrated advanced knowledge of MS Office, especially Excel
  • Demonstrated experience using reporting tools
  • Demonstrated experience monitoring data interfaces, data transfer and data manipulation
  • Ability to proactively explore alternate approaches, identify problems, and seek solutions
  • Demonstrates data validation, importing, and exporting of data
  • Ability to work independently as well as within a team environment
  • Ability to handle multiple priorities and meet deadlines with flexibility and good humour
  • Ability to maintain confidentiality and exercise considerable judgment, tact, and discretion while working with sensitive and confidential information
  • Exceptional organizational skills with the demonstrated ability to handle a high volume of work, changing priorities and competing deadlines
  • Excellent interpersonal skills

Interested applicants should forward a cover letter and resume to Human Resources at The Bishop Strachan School by email to careers@bss.on.ca indicating Gift & Database Administrator in the subject line.

We thank all candidates in advance. We will, however, contact only those selected for an interview. We believe that diversity in our School fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

Internationally acclaimed for its unique environment and expertise in the particular learning needs of girls, The Bishop Strachan School (BSS) has built a reputation over its long history as an undisputed leader in education. Offering a challenging, lively and creative atmosphere, a roster of uniquely qualified faculty and staff, and an inspiring campus featuring a spectacular science and arts wing, BSS inspires each student to find her passion, pursue her dreams and reach her potential through a rigorous academic program.

Helping students become smart, independent, compassionate young women, BSS provides the tools, technology and innovation required to thrive in post-secondary pursuits and beyond. Our unique whole girl approach, commitment to excellence and embodiment of strong values create a profound and powerful learning environment within a supportive, engaged community.

To support our mission of providing our students with the best educational experience, we strive for excellence in every facet of the organization – including providing a stimulating, creative and lively work environment that attracts the best staff and faculty. We are seeking the right candidate to fill the position of:

Director of Operations

Reports to: Chief Financial Officer

Direct Reports: Supervisor of Facilities; Senior Facilities Coordinator

Indirect Reports: Facilities Staff; Security Staff – Internal & 3rd party

Summary of Position

Reporting to the Chief Financial Officer, the Director of Operations provides strategic facility leadership in operating The Bishop Strachan School’s multifaceted historical school building and ensuring the school’s facilities will support the school’s mission and strategic directions.

Collaborating with senior leaders, this role will oversee the safe operation of all building systems, planning and project management related to the capital and department operating budgets, physical security and technology to ensure optimal operating results, and safeguarding the wellbeing of students, resident families, staff and volunteers.

The Director of Operations has responsibility for the development of annual capital and department operating budgets and long range facilities planning in line with BSS’s strategic directions. This role is responsible for managing and monitoring purchasing and capital expenditures and third-party contractors, while remaining in compliance with provincial and federal regulations.

The position will provide leadership to the Facilities staff and provides mentoring, training, support, direction and inspiration to department staff to achieve high performance.

Specific Accountabilities

  • Collaborates with academic and staff leadership to understand how the school’s facilities will support its mission and strategic directions
  • Provides leadership, mentoring, support and day to day guidance to the Facilities team
  • Contributes to the planning and design of facilities master plan and oversight of its execution
  • Development and management of a preventative maintenance plan for all equipment and systems to extend useful life and minimize downtime
  • Ongoing review and assessment of current department processes and practises, and make recommendations for areas for change, in accordance with best practices and/or improvements to operational efficiencies.
  • Regularly inspects the overall buildings and facilities for needed services and repairs, and develops preventative maintenance or contingency plans
  • Assesses work to ensure outcomes meet stated objectives and acceptable service standards; provides direction when service levels are not acceptable
  • Strategically plans, schedules and implements minor and major maintenance and renovation plans for all facilities and utilities systems, defining key projects, and provides recommendations to the Senior

Leadership Team

  • Works with Senior Facilities Co-ordinator to plan, schedule and implement minor and major maintenance and annual capital development projects, providing active 3rd party contractor oversight to ensure projects are completed on-time and on-budget
  • Provides ongoing advisory services and support to various committees of the school, and Board including the House and Property Committee.
  • Liaises with other departments in the school with respect to facilities needs
  • Researches, selects and oversees contractors and outside service providers ensuring the selection of highest quality contractors at the best possible costs.
  • Establishes and maintains service level agreements and ensures performance levels are met
  • Provides maintenance and monitoring of electrical systems, HVAC, utilities; heating and lighting
  • Investigates and responds accordingly to any reports of faults, breakdowns or repairs to office/school equipment or physical spaces, selects contractor if required; and oversees work done
  • Supports the management and delivery of special events
  • Actively manages the Reserve Fund Study including recommendations, planning and implementation
  • Manages the selection, acquisition and installation of furniture and non-IT equipment for staff and student use
  • Responsible for oversight of physical security processes and staffing, including management of internal and external security staff; installs and maintains security devices; establishing and enforcing precautionary policies and procedures
  • Co-Chairs the Health & Safety Committee and administers workplace health and safety management in line with legislative requirements, including fire safety codes, building codes, Occupational Health & Safety Act and School’s Crisis Management procedures
  • Directs the Facilities team when responding to emergencies as required (i.e. floods, fire alarms, power failures, etc.)
  • Participates in regular Professional Learning on an ongoing basis and contributes to the department’s body of knowledge and encourages Professional Learning for the entire operations team
  • Commits to the Staff Growth and Evaluation Process
  • Other responsibilities as assigned

Skills, Experience and Attributes

  • Demonstrated experience in strategic planning, budget preparation, cost control systems and records management to maintain and update building records
  • Demonstrated ability to collaborate with senior leaders and effectively manage people and teams
  • Strong focus on customer service
  • Completion of post-secondary education in one or more of the following: Facilities Management, Systems Maintenance, Building Environmental Systems; certification in a relevant discipline would be an asset.
  • Minimum 5 years related management experience, with responsibility for all aspects of building maintenance and construction.
  • Experience in construction administration and/or project management in an educational environment is an asset
  • Experience with design and implementation of a campus master plan
  • Solid knowledge of mechanical, electrical, carpentry, painting and pool experience in a retrofitted environment as well as practical experience in an historical building
  • Working knowledge of construction and renovations, understanding of blue prints, quality control, current and relevant legislation, standards and codes, including Occupational Health & Safety Act
  • Demonstrated leadership experience; strong analytical, problem-solving, decision-making and negotiating skills
  • Working knowledge of related software applications, project management and preventative maintenance and security software
  • Proven strength in Microsoft Office with particular emphasis on Excel and Word
  • Effective team player and ability to work independently
  • Ability to perform well under pressure, manage competing priorities, take initiative and adaptable to change
  • Good interpersonal and communication skills in order to interact with all members of the BSS community in a service oriented environment in a consensual manner
  • Commitment to the vision of the school
  • Flexibility and sense of humour

Interested applicants should forward a cover letter and resume to Human Resources at The Bishop Strachan School by email to careers@bss.on.ca indicating Director of Operations in the subject line.

We thank all candidates in advance. We will, however, contact only those selected for an interview. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

Working at BSS

At BSS you have the opportunity to immerse yourself in an unparalleled setting, with access to innovative tools, support and resources. If you enjoy a diverse and dynamic workplace, and share our commitment to high standards, we invite you to explore a career with BSS.

We thank all candidates in advance and will contact only those selected for an interview.

We believe that diversity in our school fosters an inclusive and creative environment, and we encourage all qualified applicants to apply.

The Bishop Strachan School is committed to providing accommodation for persons with disabilities. If you require accommodations, please contact Elisabeth Gsoels,Executive Assistant, Human Resources and Professional Growth at 416-483-4325, ext. 1163 or by email at EGsoels@bss.on.ca.

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